DATA PROTECTION POLICY
Darwen Rangers JFC processes personal data, which is held in some circumstances manually and in others on computer for the purpose of club Administration, Advertising, Marketing, Accounts and Records.
All data collected is:
l Accurate, fairly and lawfully processed.
l Processed for limited purposes.
l Adequate, relevant and not excessive.
l Not kept longer than necessary (a maximum of 6 years after the person, or organisation ceases to be associated with the club)
l Secure- all appointed officials holding data endeavour to keep it in a safe and secure enviroment.
l No data is transferred outside the European Economic Area (EEA).
l All data is held on a backup file updated on a weekly basis.
From time to time Darwen Rangers JFC will share information with The FA, the Lancashire FA, leagues we are members of, and other interested governing and legal bodies (Referees Association, Social Services, Police etc)
Only appointed persons will have access to data stored by the club
Any breaches of this Data Protection Policy will be immediately investigated by the club.
If you wish to see the data held by the Club, you must make a request in writing enclosing the appropriate fee (£10) to the Club Secretary. Any such request will be actioned within 40 days.
USE OF PHOTOGRAPHIC AND VIDEO IMAGES
Darwen Rangers Junior Football Club openly encourages the use of photographic and video images to capture the enjoyment, achievement and diversity of our club. We also wish to keep these images to build up a archive of our history. But as we do this we are always mindful of our obligation to protect our members, therefore we shall have set out this policy to protect and celebrate our members achievements. This policy is also in line with FA guidelines.
It is not illegal to take still or moving images as long as the landowner allows such activities.
Darwen Rangers Junior Football Club will not allow any photographic equipment (including mobile phones with cameras) inside the changing rooms.
Permission must be sought from opposition parents and officials before any opposition player is photographed.
No child shall be photographed wearing less than a pair of shorts and vest.
No child shall be photographed where they fall into one of the following circumstances:
l A child has been removed from his / her own family for their own safety.
l Where restrictions on contact with one parent following a parental separation exists e.g. In cases of domestic violence;
l In cases where a child might be a witness in a criminal proceedings
l Other child protection concerns
Parental permission will be sought from all parents of Darwen Rangers Junior Football Club members to have their images used.
Darwen Rangers Junior Football Club strive to ensure that no picture of a child will be published on the web site if that child is under care proceedings.
Photographs are to focus on the activity and not on the individual.
Photographs are to show the rich diversity of children we have within our club.
Darwen Rangers Junior Football Club will not publish a photograph containing personnel details of the children shown.
Darwen Rangers Junior Football Club will not use a photographic image for any other purpose than it was initially intended for without the full written consent of the child's parent.
Unlawful or inappropriate images of children within football can be reported to the FA or the Internet Watch Foundation at:
FA Case Management
email:ComplianceQueries@TheFA.com
www.TheFA.com/Goal
The Internet Watch Foundation
email:report@iwf.org.uk
Tel: 08456 008844
www.iwf.org.uk
TRANSPORTING OF CHILDREN ON A VOLUNTARIY BASIS
On most occasions it is expected that parents/carers will arrange for transport of their children to and from matches/events.
On the occasions where this is not possible parents/carers can ask other parents/carers if they are willing to transport your child.
Darwen Rangers JFC, or its officials cannot be held responsible for making these arrangements, and as such we as a club do not provide any insurance cover for your child whilst being transported in this way.
As a club we do not have a specific policy but we do offer these guidelines to both parties involved.
The parent/carer of child being transported:
l It is your responsibility to ensure you are at the designated pick up and drop off points on time.
l It is your responsibility to ensure the driver is fully insured, the vehicle is roadworthy and the driver is fit to drive.
l It is your responsibility to ensure your child behaves so as not to put the driver and other passengers in danger.
l It is your responsibility to ensure your child wears a seat belt securely fastened at all times.
Your child is the most valuable thing in your life, so please ensure you follow the above guidelines.
The driver:
l Make sure your have arranged a definite pick up and drop off time at a location convenient to yourself.
l Make sure you have adequate insurance and your vehicle is fit for purpose.
l Make sure you are fit to drive and not under the influence of drink or drugs.
l Make sure all passengers are wearing correctly secured seat belts.
This is a private agreement both parties are entering into and as such is not sanctioned by Darwen Rangers JFC., nor is it sanctioned by any of its officials.
TRANSPORT POLICY WHEN TRANSPORT IS ARRANGED BY DRJFC
From time to time Darwen Rangers JFC arrange for the transportation of children to events (e.g. matches, tournaments, events etc.).
When such an occasion does arise the club will follow the following procedures:
l There may be occassions when Darwen Rangers JFC ask another parent associated with the club to transport children to and from a club activity.
l Darwen Rangers JFC can only ask parents to provide transport if they have had a CRB check completed and passed.
l There may be occasions when Darwen Rangers JFC hire a self drive minibus or a coach with driver.
If Darwen Rangers JFC hire a self drive minibus or coach and driver we will:
l Confirm that the vehicle and driver are fully insured for the purpose for which they are being used.
l The drivers hold current valid driving licence entitling them to drive the class of vehicle being used.
l That the driver is fit to drive and not under the influence of drink or drugs.
l Ensure the vehicle to the best of our ability is safe and roadworthy.
l That all passengers wear securely fastened seat belts if fitted.
The conditions under which the adult agrees to provide use of their own car are as follows:
He/she
l Confirms that he/she is willing to use his/her own car for transporting children to and from activities which Darwen Rangers JFC are taking part in.
l He/she has appropriate insurance cover and has checked with his/her insurance company that members transported voluntarily are insured.
l Has a current, valid driving licence.
l Shall ensure that the vehicle is roadworthy in all respects.
l Shall ensure that all passengers wear correctly fastened seat belts.
l Shall at no time transport a member whilst under the influence of drink or drugs.
l Shall at no time transport a single member under the age of 17 unless that member is their own child.
As a parent/carer you agree to:
l Inform your child that seat belts must be worn at all times whilst being transported.
l Inform your child not to lean out of the window whilst being transported.
l To abide by all reasonable safety requests made by the driver.
l Inform your child of the behaviour expected whilst being transported
l Meet the driver at the designated pick up point on time.
l Meet the driver at the designated drop off point on time.
The driver is NOT A TAXI SERVICE and should not be expected to drop off at your front door.
The declaration below must be signed before your child can be transported by a driver authorised by Darwen Rangers JFC.
................................................................................................................................................
I give permission for my son/daughter ................................................. to be transported in the car of another parent or vehicle hired by Darwen Rangers JFC within the requirements explained to me.
Signed: .........................................................................Date:.................................................
Name and address:.................................................................................................................
................................................................................................................................................
................................................................................................................................................
Tel No .................. ..........................................
EQUAL OPPORTUNITIES POLICY
The aim of this policy is to ensure that everyone is treated fairly and with respect and that Darwen Rangers Junior Football Club is equally accessible to them all.
Darwen Rangers Junior Football Club is responsible for setting standards and values to apply throughout the club at every level. Football belongs to and should be enjoyed by anyone who wishes to participate in it.
Darwen Rangers Football Club's commitment is to confront and eliminate discrimination whether by reason of gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability or disability and to encourage equal opportunities.
Darwen Rangers Junior Football Club, in all its activities, will not discriminate, or in any way treat anyone less favourably, on grounds of gender, sexual orientation, marital status, race, nationality, ethnic origin, colour, religion or belief, ability or disability. It means that Darwen Rangers Football Club will ensure that it treats people fairly and with respect and that it will provide access and opportunities for all members of the community to take part in, and enjoy, it's activities.
Darwen Rangers Junior Football Club will not tolerate harassment, bullying, abuse or victimisation of an individual, which for the purposes of this policy and the actions and sanction applicable is regarded as discrimination. This includes sexual or racial based harassment or other discriminatory behaviour, whether physical or verbal.
Darwen Rangers Junior Football Club will work to ensure that such behaviour is met with appropriate action in whatever context it occurs.
We are committed to the development of a programme of ongoing training and awareness raising events and activities in order to promote the eradication of discrimination within the club, football and the community.
Darwen Rangers Junior Football Club is committed to a policy of equal treatment of all members and requires all members to abide and adhere to these policies and the requirements of the relevant equalities legislation – Race Relations Act 1976. Sex Discrimination Act 1975 and Disability Discrimination Act 1995 as well as any amendments to these acts.
Darwen Rangers Junior Football Club commits itself to the immediate investigation of any claims, when brought to their attention, of discrimination on the above grounds and where such is found to be the case, a requirement that the practice stop and sanctions imposed as appropriate.
ANTI-BULLYING POLICY
Statement of intent.
we are committed to providing a caring, friendly and safe environment for all of our members so they can participate in football in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at our club. If bullying does occur, all club members or parents should be able to tell and know that incidents will be dealt with promptly and effectively. We are a TELLING club. This means that anyone who knows that bullying is happening is expected to tell the Club Welfare Officer or any committee member.
What is bullying.
Bullying is the use of aggression with the intention of hurting or domineering another person. Bullying results in pain and distress to the victim.
Bullying can be:
l Emotional – being unfriendly, excluding (emotionally and physically) sending hurtful electronic messages, tormenting, (e.g. hiding personal items, threatening gestures).
l Physical – pushing, kicking, hitting, punching or any use of violence.
l Racist – racial taunts, graffiti, gestures.
l Sexual – unwanted physical contact or sexually abusive/explicit comments.
l Homophobic – because of, or focusing on the issue of sexuality.
l Verbal – name-calling, sarcasm, spreading rumours, teasing.
Why is it important to respond to bullying?
Bullying hurts. No one deserves to be a victim of bullying. Everybody has the right to be treated with respect. Individuals who are bullying need to learn different ways of behaving. The impact upon a child or young person can be devastating and in some cases effect all aspects of their life, in extreme circumstances it can lead to suicide threats or even attempts.
Darwen Rangers JFC has a responsibility to respond promptly and effectively to issues of bullying.
Objectives of this policy.
l All club members, coaches, officials and parents/carers should have an understanding of what bullying is.
l All club members, officials and coaching staff should know what the club policy is on bullying, and follow it when bullying is reported.
l All players and parents/carers should know what the club policy is on bullying, and what they should do if bullying arises.
l As a club we take bullying seriously. Players and parents/carers should be assured that they would be supported when bullying is reported.
l Bullying will not be tolerated.
l
Signs and indicators.
A child may indicate by signs or behaviour that he/she is being bullied. Adults should be aware of these possible signs and they should investigate if a child:
l Says he/she is being bullied.
l Is unwilling to go to club sessions.
l Becomes withdrawn anxious, or lacking in confidence.
l Feels ill before training sessions.
l Comes home with clothes torn or training equipment damaged.
l Has possessions go 'missing'.
l Asks for money or starts stealing money (to pay the bully).
l Has unexplained cuts or bruises.
l Is frightened to say what's wrong.
l Gives improbable excuses for any of the above.
In more extreme cases:
l Starts stammering.
l Cries themselves to sleep at night or has nightmares.
l Becomes aggressive, disruptive or unreasonable.
l Stops eating.
l Attempts or threatens suicide or runs away.
These signs and behaviours may indicate other problems, but bullying should be considered a possibility and should be investigated.
Procedures.
l Report bullying to the Club Welfare Officer or a member of the committee or contact the County FA Child Protection Officer.
l In cases of serious bullying, the incidents will be referred to the CFA CPO for advice and possibly to the FA Case Management Team.
l Parents should be informed and will be asked to come in to a meeting to discuss the problem.
l If necessary and appropriate, the police will be consulted.
l The bullying behaviour or threats of bullying must be investigated and the bullying stopped quickly.
l An attempt will be made to help the bully (bullies) change their behaviour.
l If mediation fails and the bullying is seen to continue the club will initiate disciplinary action under the clubs constitution.
Action that will be taken by the club.
If the club decides it is appropriate for them to deal with the situation, we will follow the procedure outlined below.
l Reconciliation – we will facilitate a meeting between the parties involved. It may be that a genuine apology solves the problem.
l If this fails/is not appropriate, the disciplinary committee will meet with the parent/carer and child alleging bullying to get full details of the allegation. Minutes will be taken for clarity, which will be agreed by all those present as a true account.
l The same committee members will then meet with the alleged bully (bullies) parents/carers and put the allegations to them, and record their view on the allegation. Again minutes will be taken for clarity, and agreed as a true account by all present.
l If bullying has occurred in the view of the disciplinary committee the the following sanctions can be considered.
l Warning – as to future behaviour with a period of scrutiny.
l Parent of the bully will be asked to attend training sessions – this situation will be monitored by the committee to ensure no further bullying is taking place
l Temporary suspension – with a view to permanent suspension if behaviour continues.
l Permanent suspension.
l All coaches involved with the individuals will be made aware of the concerns and outcome of the process i.e. the warning/suspension.
In cases of adults reported to be bullying anyone within the club.
l The County FA Child protection officer will be informed of all cases of allegations/suspicions of bullying by any adult involved with Darwen Rangers JFC on a child under the age of 18, who will give guidance as to what actions the club should take.
l If the CFA CPO advises that the club should handle the case internally the the same procedure as outlined above will be followed.
l If the CFA CPO decide to handle the complaint themselves then Darwen Rangers JFC will facilitate any information and assistance requested by the CFA CPO.
l More serious cases could be referred to the police and/or social services.
Prevention:
l The club will have a written constitution, which includes what is acceptable and proper behaviour for all members of which the anti-bullying policy is just one part.
l All club members and parents will sign to accept the constitution upon joining the club.
l The Child welfare Officer will raise awareness about bullying and why it matters, and if issues of bullying arise within the club, will consider meeting with members to discuss the issue openly and constructively.
